Web Services List – Updated August 2019

Written by Jasmine Robinson on July 11, 2019

Ad Astra

Room and event scheduling system that integrates with Banner.


Online system to manage student conduct, Title IX issues, disruptive students and behavioral intervention. Used by your Public Safety and College Administration.


The web-based reporting tool used to provide users with a variety of reports and data extracts from the Banner® transactional or data warehouse Oracle databases is Argos. It is a product licensed from Evisions, Inc., a company based in southern California. The application is also intended to provide end-users with the ability to create ad-hoc reports more easily


The ERP system in use at San Mateo CCD is Ellucian Banner.


Xtender is a comprehensive document imaging system tightly integrated with Banner. It allows users to scan, index and efficiently retrieve documents. Documents can be retrieved directly from Banner or through Xtender’s user interface. Student Services, the Financial Aid offices, Purchasing and Finance offices are all heavy users of document imaging to reduce document storage and filing costs greatly. Currently, Xtender stores several million documents and images.

BANNER® Workflow

A workflow tool licensed from Ellucian is used to support a canceled class and an application for concurrent enrollment students. The workflow can integrate various pieces of technology making data sync between Xtender, WebSMART, and Banner seamless and efficient to the users.

California Community College Tools

Website created by Jasmine Robinson to centralize all the State Chancellor’s Office Tools and be able to search all 114 California Community Colleges at once.


Learning Management Solution provided by the State Chancellor’s Office OEI


Online catalog for each college is dynamically generated from CurricUNET extracts and loaded into OmniUpdate transformation web templates.


Students use CCCApply to apply for admission and enrollment at any of the three colleges. The system is hosted by the California Community College Chancellor Technology Center. Applications are downloaded automatically into Banner.


Faculty and Administrative Peer Evaluation Solution for Paper and Online Evaluations.


Curriculum Management solution, formerly Govnet.  Running on an older version. New version is currIQūnet META.


Online Student Orientation Software


Online Degree Auditing and Student Ed Planner Solution based on Banner Data. Integrated with WebSMART

District Directory

Homegrown Application to look users up in the Directory

Integrates into the College website too on every “Meet the Staff” and Funnelback Search:

District Supported Goods And Services

Purchasing/General Services and ITS jointly maintain the DSGS website. The website is used by District employees to access information about the purchase of computer hardware, software, audiovisual equipment, and other ITS supported equipment.

Door Cards

Faculty Office Hours

Fee Payment

Students are provided with the ability to pay their fees via a link in WebSMART to TouchNet which processes credit card transactions on a secure system. Vendor:

Financial Aid Direct Deposits

BankMobile, a third-party vendor, is responsible for processing financial aid payments to students. For more information about BankMobile, visit this link:



Form solutions with attachments, signatures and workflows, ferpa compliant, encrypted and ADA accessible.


Unified Search Solution to make web content more accessible to student and provide reports on back-end issues (ADA, broken links, etc..)

Google Apps for Education

Student Email and Google Apps for student collaboration, chromebook management and digital signage.

Guided Pathways

Custom built web application for Skyline College, Guided Pathways to present a collection of potential pathway maps to students based on meta-majors.


Homegrown Application to send emails and text messages to students. Will be replaced by Salesforce

Library Service Platform (LSP)

Library Service Platform (Exlibris – Alma/Prima) – provided by the State Chancellor’s Office, should be launching by November.


All District and College contracts are stored in a centralized cloud service called iContracts.

ITS Software Purchase Request Form

In order to facilitate ITS vetting of software technology purchases, ITS in collaboration with the Purchasing department have developed a form to initiate the process. The form consolidates all the questions needed answered by College Administration, Business Offices, ITS and District Purchasing.

Static Web page that is the gateway to student web services including email. We do not own Ellucian Luminis Portal


Online Student Title IX training. Accessible from WebSMART.


Internally Hosted Survey solution. We pay $2K a year. Survey Monkey site license would be about $60k.

0365 Apps

Microsoft Office 0365 Applications includes: Email, Outlook, Word, Powerpoint, Excel, OneNote, Sway, Forms, Teams, Skype, Sharepoint, OneDrive, Yammer, Flow, PowerApps, Dynamics, Delve, Planner

Recommended Productivity: Email, Outlook, Word, Powerpoint, Excel, OneDrive, Delve & Teams


Content Management System adopted by District and Colleges.


Single Sign-On Solution hosted in the cloud. Currently connected to Canvas.

Parking Permits

Students can purchase parking permits in person or through a WebSMART link to Credential Solutions, the vendor hired to issue parking permits. Full year, single term, and discounts for BOGW students are provided.

Password Self Services

If you lock yourself out of your account or need to reset your password.  Must add your cell phone and security questions now in case you get locked out in the future.

Payment Plan

Students are provided with the ability to sign up for a payment plan for their fees through Nelnet. Once authenticated through WebSMART, a link directs students to the Nelnet’s website to complete the application for a payment plan.


Emergency Text Notification System just launched last week.

Previous system was called “AlertU”

Also working on an external website for emergencies where community can get updates in the event our college sites are down.


SafeCollege is an online employee training to ensure we meet federal and state requirements on training.  (Example: sexual harassment, hazardous materials, etc..)  Plan to have it ready by the end of the summer.


At all three colleges, SARS Software Products are used for counseling appointments and record keeping enhancing student services. Currently, supported products include SARS-GRID, SARS-CALL, SARS-TRAK, and eSARS. The SARS servers utilize an MS SQL Server database and are maintained and backed-up in the data center. Interfaces between SARS and Banner are supported by ITS.  May be replaced by Salesforce.


Project Management Tool that integrates with 0365 and is used by PRIE offices and ITS.  Looking into expanding after ITS has had time to pilot and evaluate ease of use.


This is an externally hosted web services status page providing real-time up-time reports and announcements for all IT supported services — integrated announcements with a WordPress® backend for quickly updating essential sites with urgent announcements as needed.

Web Site:


Credential Solutions also issues printed and electronic transcripts for students via a WebSMART link that directs students to their online request form. Vendor:


Homegrown application for a public facing searchable listing of classes


We bought a Site license to zoom video conferencing!  The site license gives us even more functionality than what is already given to us by the State Chancellor’s license.

  1. Single Sign-On to Zoom Video Conference (OneLogin)
  2. All active students will receive a free Zoom license.
  3. We can standardize & support one video conferencing software.
  4. All counselors will have the ability to have Zoom meetings with students with an option to record their session (with permission).
  5. We will have the ability to integrate our conference rooms with zoom rooms. Which means one-touch to join meetings.
  6. Zoom has worked well for the CSU’s. All 23 CSU campuses are on Zoom including staff, faculty & students. A proven track record.
  7. Zoom is ADA Compliant.
  8. Salesforce integration. Zoom integration with Salesforce will allow to start and schedule a meeting directly within Salesforce.
  9. If you are ready to try SMCCCD’s version of Zoom go to
  10. If you are on CCConfer’s zoom accounts. Those will be transitioned to SMCCD over the next few weeks. Easy Migration Tutorial:


  • Mogli SMS – Salesforce Marketing tool
  • Portfolium – Online Portfolios that integrate with Canvas – Skyline College
  • Purpose University – To create a research-based entrepreneurial curriculum and framework with a specific focus on minority students and/or those confronting equity gaps in commercial and entrepreneurial opportunity – Skyline College
  • Programmer Mapper – Cañada College